Notification Preferences

Stay informed about important DarcyIQ activities with intelligent notifications delivered when and how you want them. Configure alerts for workflows, meetings, tasks, and more to maintain awareness without interruption.

Smart Notifications: Get a friendly email when your workflows complete, meeting summaries are ready, or important tasks are due - all configurable to your preferences.

Comprehensive notification management for all DarcyIQ features

Overview

DarcyIQ's notification system keeps you informed:

Feature	Capability	Benefit
Multi-Channel Delivery	Email, in-app, Slack (coming)	Choose your preference
Granular Control	Configure by feature and importance	Reduce noise
Smart Batching	Group related notifications	Fewer interruptions
Time Windows	Set quiet hours	Work-life balance
Priority Levels	Critical vs informational	Focus on what matters

Notification Types

Workflow Notifications

Stay updated on automation progress:

Event	Default	Customization Options
Workflow Started	Off	On for specific workflows
Workflow Completed	Email	Email, in-app, or both
Workflow Failed	Email + In-app	Always recommended
Approval Required	Email + In-app	Cannot disable
Long-Running Alert	In-app	After X minutes

Workflow Email Format

Subject: ✅ Workflow Complete: Customer Proposal Generation

Hi Sarah,

Your workflow "Customer Proposal Generation" has completed successfully.

Summary:
- Duration: 3 minutes 24 seconds
- Documents Generated: 3
- Status: Success

Key Outputs:
- Technical Proposal (12 pages)
- Architecture Diagram
- Pricing Calculator

View Full Results: [Link to DarcyIQ]

- The DarcyIQ Team

Meeting Notifications

Coming Soon: Full meeting notification support is being rolled out. Currently available for post-meeting summaries via email.

Event	Status	Options
Meeting Starting	Coming Soon	Push, Email
Darcy Joined	Coming Soon	In-app
Recording Complete	Available	Email
Summary Ready	Available	Email, In-app
Action Items Extracted	Available	Email

Task & Activity Notifications

Keep track of your commitments:

Event	Trigger	Delivery Options
Task Due Soon	24 hours before	Email, In-app
Task Overdue	At due time	Email + In-app
Task Assigned	When assigned to you	Email
Daily Digest	Every morning	Email only
Weekly Summary	Monday morning	Email only

System Notifications

Important system events:

Event	Priority	Delivery
Integration Connected	Info	In-app
Integration Failed	High	Email + In-app
Storage Limit Warning	Medium	Email
New Features	Info	In-app
Maintenance Scheduled	Info	Email + In-app

Configuration Settings

Global Preferences

Set overall notification behavior:

Setting	Options	Description
Master Toggle	On/Off	Disable all notifications
Delivery Method	Email/In-app/Both	Default channel
Frequency	Instant/Batched/Daily	When to send
Time Zone	Auto/Manual	Notification timing
Language	English (more coming)	Message language

Quiet Hours

Prevent notifications during specific times:

Quiet Hours Configuration:
  Enabled: Yes
  Weekdays:
    Start: 6:00 PM
    End: 9:00 AM
  Weekends:
    Start: Friday 6:00 PM
    End: Monday 9:00 AM
  Exceptions:
    - Critical failures
    - Approval requests
  Time Zone: America/New_York

Batching Rules

Group notifications for efficiency:

Batch Type	Frequency	Contents
Hourly Batch	Every hour	Low-priority updates
Daily Digest	9 AM daily	All activity summary
Weekly Report	Monday 9 AM	Week's highlights
Real-time	Immediate	Critical alerts only

Email Configuration

Email Preferences

Customize email notifications:

Setting	Options	Impact
Email Format	HTML/Plain Text	Visual richness
Include Attachments	Yes/No	File delivery
Summary Length	Brief/Detailed/Full	Email size
Branding	On/Off	Company logos
Reply-to Address	Support/No-reply	Response handling

Email Templates

Different templates for different needs:

Template Type	Use Case	Customizable Elements
Minimal	Quick updates	Subject, key info only
Standard	Regular notifications	Logo, formatting, links
Detailed	Complete information	Full content, attachments
Branded	Client-facing	Custom design, colors

Unsubscribe Options

Granular control over email types:

• Per Category: Unsubscribe from specific types

• Frequency Control: Reduce without stopping

• Temporary Pause: Vacation/leave mode

• Re-subscribe: Easy re-enablement

In-App Notifications

Notification Center

Access all notifications in one place:

Feature	Function	Benefit
Unified Inbox	All notifications	Single location
Mark as Read	Clear indicators	Track viewing
Filter/Search	Find specific alerts	Quick access
Archive	Store old notifications	History
Actions	Quick responses	Efficiency

Desktop Notifications

Browser-based alerts:

// Browser notification example
{
  title: "Workflow Complete",
  body: "Customer proposal generated successfully",
  icon: "/darcy-icon.png",
  actions: [
    { action: "view", title: "View Results" },
    { action: "dismiss", title: "Dismiss" }
  ]
}

Slack Integration (Coming Soon)

Planned Slack Features

Feature	Description	Use Case
Direct Messages	Personal notifications	Individual alerts
Channel Posts	Team notifications	Shared updates
Thread Replies	Contextual updates	Conversation tracking
Interactive Messages	Buttons and actions	Quick responses
Custom Bot	DarcyIQ Slack bot	Full integration

Planned Configuration

Slack Configuration:
  Workspace: acme.slack.com
  Channels:
    Workflows: #darcy-workflows
    Meetings: #meeting-summaries
    Alerts: #darcy-alerts
  DM Preferences:
    High Priority: Always
    Medium Priority: Business hours
    Low Priority: Never

Mobile Notifications (Coming Soon)

Planned Mobile Features

Platform	Push Notifications	In-App	Badges
iOS	✅ Planned	✅ Planned	✅ Planned
Android	✅ Planned	✅ Planned	✅ Planned
Tablet	✅ Planned	✅ Planned	✅ Planned

Notification Rules

Custom Rules

Create specific notification behaviors:

Rule Type	Example	Action
Keyword-based	"urgent" in title	Always email
Person-based	From CEO	Push + Email
Time-based	Due today	Multiple alerts
Value-based	Deal > $100k	Escalate
Failure-based	3rd retry	Page on-call

Escalation Chains

Progressive notification for critical items:

Escalation Example:
  Trigger: Workflow approval needed
  
  Steps:
    1. Time: Immediate
       Method: In-app notification
    
    2. Time: +30 minutes
       Method: Email
    
    3. Time: +2 hours
       Method: Email + Slack DM
    
    4. Time: +4 hours
       Method: Email to manager

Best Practices

Notification Strategy

Principle	Implementation	Result
Prioritize Ruthlessly	Only critical items interrupt	Better focus
Batch When Possible	Group related notifications	Fewer distractions
Use Quiet Hours	Protect personal time	Work-life balance
Review Regularly	Adjust settings monthly	Optimal configuration
Test Settings	Verify critical alerts work	Reliability

Team Coordination

• Align Team Settings: Coordinate notification preferences

• Shared Channels: Use team Slack channels

• Escalation Paths: Define clear chains

• Documentation: Document notification policies

• Training: Ensure team knows how to configure

Reducing Notification Fatigue

1. Start Minimal: Enable only critical notifications

2. Add Gradually: Increase as needed

3. Use Digests: Prefer batched over instant

4. Leverage Filters: Focus on your responsibilities

5. Regular Cleanup: Unsubscribe from unused

Troubleshooting

Common Issues

Issue	Cause	Solution
Not receiving emails	Spam folder	Whitelist DarcyIQ
Too many notifications	Settings too broad	Refine rules
Delayed notifications	Batching enabled	Check frequency
Missing critical alerts	Quiet hours	Add exceptions
Duplicate notifications	Multiple rules	Review conditions

Email Delivery Issues

Whitelist DarcyIQ

Add to safe senders:

• [email protected]

• [email protected]

• [email protected]

Check Spam Settings

Common spam triggers:

• Corporate firewall rules

• Email client filters

• Domain reputation

• Content filtering

Analytics

Notification Metrics

Track notification effectiveness:

Metric	Description	Optimization
Delivery Rate	Successful sends	Email validity
Open Rate	Emails opened	Subject lines
Click Rate	Links clicked	Content relevance
Response Time	Action taken	Urgency accuracy
Unsubscribe Rate	Opt-outs	Frequency tuning

Personal Analytics

Review your notification patterns:

• Volume Trends: Notifications over time

• Peak Times: When most active

• Response Patterns: How quickly you respond

• Channel Preference: Most-used delivery method

• Category Breakdown: Types of notifications

Security and Privacy

Notification Security

Aspect	Implementation	Protection
Encryption	TLS for email	Data in transit
Authentication	Verified sender	Anti-spoofing
Content Filtering	No sensitive data	Privacy
Access Control	User-specific	Isolation
Audit Trail	Delivery logs	Compliance

Privacy Controls

• Data Minimization: Only essential information

• No Tracking Pixels: Privacy-respecting emails

• Secure Unsubscribe: One-click opt-out

• Data Retention: Auto-delete old notifications

• GDPR Compliant: Full privacy compliance

API Access

Programmatic notification management:

# Example: Configure notifications via API
notification_config = {
    "email": {
        "enabled": True,
        "frequency": "instant",
        "categories": ["workflows", "critical"]
    },
    "quiet_hours": {
        "enabled": True,
        "start": "18:00",
        "end": "09:00"
    },
    "rules": [
        {
            "condition": "priority == high",
            "action": "email_immediate"
        }
    ]
}
darcy.notifications.update_preferences(notification_config)

Coming Soon

• SMS Notifications: Text message alerts

• Microsoft Teams: Full Teams integration

• WhatsApp Business: WhatsApp notifications

• Custom Webhooks: Send to any system

• Voice Calls: Critical alert phone calls

• Smart Summarization: AI-condensed notifications

• Predictive Alerts: Proactive notifications

Pro Tip: Start with email notifications for completed workflows and failed tasks only. This gives you essential alerts without overwhelming your inbox. Gradually add more notification types as you identify what's truly valuable for your workflow.